Prepared board meetings
Meeting documents are compiled from approved sources – complete, consistent and on time.
CEO Assistant · Assistant
Prepare board meetings & decisions
The CEO Assistant consolidates key figures, prepares board meetings and decision papers and tracks resolutions – management makes the decision.
What the CEO Assistant handles:
- Board packs & meeting documents
- Management briefing from key figures
- Structure decision papers
- Track resolutions & actions
- up to 52 % Automation
- 24/7 Available
- BPMN 2.0 auditable
Benefits for management
How a digital worker relieves top management: prepared board meetings, documented decisions, one overall picture.
Documented decisions
Decision papers record sources, assumptions and alternatives – traceable for later reviews.
Resolutions in view
Actions from minutes are assigned to owners, scheduled and followed up.
One picture instead of silos
Results from Risk, Investment, ESG and other assistants flow into one management briefing.
Typical tasks of management
From the meeting calendar to early warning: the CEO Assistant prepares and follows up, management decides.
Boards & governance
- Meeting calendar and deadlines for supervisory and advisory boards
- Create agenda and board pack from contributions
- Check papers for completeness and sources
- Draft minutes with resolutions and actions
- File the resolution register audit-proof in the DMS
- Follow up open actions until the next meeting
Steering & decisions
- Weekly management briefing from ERP, BI and CRM
- Report deviations from plan, OKRs and KPIs with causes
- Consolidate early-warning indicators (in Germany under § 1 StaRUG)
- Decision papers with options and scenarios
- Condense market and competitor news
- Drafts for stakeholder and investor updates
Law, processes & systems
The CEO Assistant supports management's information and oversight duties with traceable documents.
Management duties
Documents for duties of care, oversight and early warning – in Germany under GmbHG, AktG, StaRUG and the German Corporate Governance Code.
Processes & evidence
Board cycle and approvals as versioned BPMN 2.0 processes with role-based permissions and audit-proof filing.
Interfaces
ERP and BI (e.g. SAP, Power BI), CRM, DMS, Microsoft 365 and common board portals.
Assistant · Agent · Worker
Three automation levels – matched to the task.
Digital Assistant
BPMN rule-based
Works strictly according to compliance and process rules (BPMN 2.0 & process engine) – perfect for structured rule sets and guided case handling, even in high-security areas.
Digital Agent
AI-powered
Understands unstructured data, emails and contracts via LLMs, takes over complex checks and decisions – autonomous tasks complementing existing systems.
Digital Worker
Autonomous AI orchestration
Solves whole processes autonomously and connects individual AI agents into teams – autonomous data transfer between legacy systems and web APIs, without media breaks.
How it works
Which roles & organisations?
The CEO Assistant is tailored to top management – from owner-managed SMEs to municipal companies.
Management
- Overall picture of key figures and risks
- Papers with options and assumptions
- Documented information basis
- Fewer routine alignment meetings
Office & chief of staff
- Scheduling and deadline control
- Board pack without copy and paste
- Follow up action lists
- Collect contributions in a structured way
Supervisory bodies
- Consistent documents, delivered on time
- Status of resolutions visible at any time
- Municipal holdings and advisory boards
- Traceable provision of information
Frequently asked questions
The most common questions about the CEO Assistant.
Does the CEO Assistant make decisions?
No. It compiles information, options and sources – decision and liability remain with management (in Germany under § 43 GmbHG and § 93 AktG).
How high is the automation level of the CEO Assistant?
Around 52 % automation is achievable for the typical tasks of the CEO Assistant – business decisions deliberately stay with people, whom the assistant supports in a structured way.
How are confidential board documents protected?
Access runs via role-based permissions and logged approvals. Personal data is processed in compliance with the GDPR; operation in the cloud or on-premise is possible.
Which bodies does the CEO Assistant support?
Management and executive board meetings, supervisory board, advisory board and shareholders' meeting – also in municipal companies.
Does the CEO Assistant replace the specialist assistants?
No. It consolidates their results, for example from Risk, Investment or ESG, into one overall picture for top management.
Does the CEO Assistant help with early crisis detection?
It consolidates early-warning indicators, for example under the German StaRUG, and reports deviations. Assessment, countermeasures and informing the supervisory bodies remain the task of management.
Which systems does the CEO Assistant connect to?
Typically ERP, BI, CRM, DMS, Microsoft 365 and board portals – the integration is documented as a BPMN 2.0 process.