Cut costs
Demand bundling, framework agreements and terms checks unlock savings potential.
Procurement Assistant · Worker
Automate purchasing & procurement (eProcurement)
The digital worker runs procurement across sites, from the purchase requisition through order and goods receipt to invoice approval.
What the Procurement Assistant handles:
- Capture & bundle requirements
- Manage orders & approvals
- Check suppliers & terms
- Match goods receipt & invoice
- up to 70 % Automation
- 24/7 Available
- BPMN 2.0 auditable
Benefits
Benefits for purchasing
Procure more efficiently and transparently: unlock savings, secure compliance.
Faster procurement
Guided ordering and approval processes shorten throughput times across sites.
Secure compliance
Authorisation limits, approvals and maverick buying controls keep procurement compliant.
Transparency
Order status, budgets and supplier performance can be analysed at any time.
Areas of use
Typical tasks in procurement
From requirement to payment: the Procurement Assistant automates the procure-to-pay process.
Requirement & order
- Demand identification & capture with automatic numbering
- Automated ordering with built-in approvals
- Four-eyes principle, value limits & escalation
- Changes to an order already in progress
- Line-item splitting across cost centres
- Stock checks, collective & seasonal orders
Suppliers & optimisation
- Supplier management with criteria catalogues
- Prices, discounts & contract data per line item
- Quotation comparison & supplier enquiries
- Master data reconciliation & validation
- Order monitoring with full traceability
- Evaluation of delivered services & goods
Standards & integrations
ERP, catalogues & supplier connections
The Procurement Assistant connects requesters, ERP and suppliers without media breaks.
ERP & merchandise management
Integration with SAP, Oracle and MS Dynamics.
Catalogues & e-commerce
Connection to ordering catalogues and to e-commerce platforms.
Archiving & evidence
Archive systems and audit-proof documentation – auditable (BPMN 2.0).
Automation levels
Assistant · Agent · Worker
Three automation levels – matched to the task.
Digital Assistant
BPMN rule-based
Works strictly according to compliance and process rules (BPMN 2.0 & process engine) – perfect for structured rule sets and guided case handling, even in high-security areas.
Digital Agent
AI-powered
Understands unstructured data, emails and contracts via LLMs, takes over complex checks and decisions – autonomous tasks complementing existing systems.
Digital Worker
Autonomous AI orchestration
Solves whole processes autonomously and connects individual AI agents into teams – autonomous data transfer between legacy systems and web APIs, without media breaks.
Process
How it works
Job profile
Analyse tasks & workflows.
Configure
Model persona & processes (BPMN 2.0).
Connect
Integrate systems & data.
Operate
Cloud or on-premise, GDPR-compliant.
Optimise
Monitoring & governance.
Target groups
Which departments & industries?
The Procurement Assistant is tailored to purchasing and procurement – from mid-sized companies to multi-site corporations.
Purchasing & procurement
- Strategic & operational purchasing
- Requesters in specialist departments
- Supplier management
- Category management
Operations & administration
- Site & plant procurement
- Facility & maintenance
- IT procurement
- Public tendering
Industries
- Industry & production
- Retail & services
- Public sector
- Mid-sized companies & corporates
Frequently asked questions
The most common questions about the Procurement Assistant.
What does the Procurement Assistant do exactly?
The Procurement Assistant runs procurement from the purchase requisition through order, approval and goods receipt to matching against the invoice – across all sites.
How high is the automation level of the Procurement Assistant?
Around 70 % automation is achievable for the typical tasks of the Procurement Assistant – we determine the exact figure from your role profile.
Does the Procurement Assistant help against maverick buying?
Yes. Authorisation limits, approvals and catalogue commitment keep procurement compliant and traceable.
Can the Procurement Assistant be integrated with my ERP?
Yes. It connects to SAP, Microsoft Dynamics and other ERP systems via open standards, APIs and connectors.
Does the Procurement Assistant support several sites?
Yes. Ordering and approval processes can be mapped and bundled across sites.
Are orders documented in an audit-proof way?
Yes. Orders and approvals are documented in an audit-proof way – based on the open BPMN 2.0 standard.