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Data processing for applicants

In the following, we are informing you about the processing of your personal data (Art. 4 No. 2 GDPR) in connection with your application.

  1. General information – who is responsible for processing your personal data, and who can you contact if you have any questions?

The person responsible pursuant to Art. 4 Para. 7 of the EU General Data Protection Regulation (GDPR) is:

Inspire Technologies GmbH
Leopoldstr. 1
78112 St.Georgen
Phone +49 7724 85990-10
Fax +49 7724 85990-29
E-Mail
kontakt(at)mrknow.ai

Our data protection officer (m/w/d) can be reached at:

datenschutz(at)mrknow.ai
or our postal address (see above) with the addition "Attn: Data Protection Officer"

What kind of data do we process, and from which sources do it originate?

We process personal data that we receive from you as part of the application process. This data originates either from the application letter sent by post or by e-mail and from documents attached by you or from files attached by e-mail (covering letter, passport photograph, curriculum vitae, certificates).

For more details about the specific categories of data that are processed and the relevant sources, please refer to the section – Specific information (point 1).

For what purposes do we process your data and on what legal basis?

We process your personal data in accordance with the provisions of the European Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG) for various purposes. Basically, the purposes of processing are: Processing for the initiation of contractual relationships (Art. 6 para. 1 lit. b GDPR), for the protection of legitimate interests (Art. 6 para. 1 lit. f GDPR), based on your consent (Art. 6 para. 1 lit. a) GDPR). Further details concerning the purpose of the data processing can be found in the notes in the section – Special information (point 2).

Who receives your data?

Within INSPIRE, only those areas entrusted with the preparation and implementation of the application process will receive your data. These are the employees in the HR department and the departments in which a position is to be filled, the managers and the potential superiors. Service providers employed by us and acting on our behalf (so-called order processors, see Art. 28 GDPR, Section 62 of the German Federal Data Protection Act (BDSG)) may also process data for these purposes. Details of the order processors which we use and the specific recipients who receive personal data are shown in Section – Special Information (section 3).

How long is your data stored?

If necessary, we process and store your personal data for the duration of the application process. If an employment/training/internship relationship is established following the application procedure, the data will initially continue to be stored and transferred to the human resource file. Otherwise, the application process ends when the applicant receives a rejection letter. The data will be anonymised no more than 6 months after receipt of the rejection. This does not apply if the processing and storage of your personal data is required in a specific case to assert, exercise or defend of legal claims (duration of a legal dispute).

Despite being rejected in a specific application procedure, you may receive an invitation to join a so-called "talent pool" for future job postings at Inspire Technologies GmbH. If you consent to this, your application data will be stored for a maximum of three years. You can revoke your consent at any time by sending an e-mail to bewerbung(at)mrknow.ai, in which case your data will be deleted immediately.

Ultimately, the storage period is also assessed in accordance with the statutory limitation periods, which can be up to thirty years, for example according to sections 195 ff. of the German Civil Code (BGB), whereby the regular limitation period is three years.

Is data transferred to a third country or an international organisation?

A data transfer to third countries does not take place.

What data protection rights do you have?

Every affected person has the right to information under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to deletion under Article 17 of the GDPR, the right to the restriction of processing under Article 18 of the GDPR and the right to data portability under Article 20 of the GDPR. To exercise the above-mentioned rights, please contact datenschutz(at)mrknow.ai.

If your personal data is processed to safeguard our legitimate interests pursuant to Art. 6 Para. 1 lit. f of the GDPR, you may object to this processing in accordance with the statutory provisions in Art. 21 GDPR. You will find information about your right to object under point II. 6. "Information about your right to object under Article 21 of the GDPR".

If the processing is based on consent pursuant to Art. 6 Para. 1 lit. a) of the GDPR or Art. 9 Para. 2 lit. a) of the GDPR, you have the right to revoke this consent at any time without affecting the legality of the processing carried out on the basis of the consent until revocation.

You also have the right to file a complaint with a data protection supervisory authority (Art. 77 GDPR) if you believe that the processing of your personal data is not legal. The right of appeal exists without prejudice to any other administrative or judicial remedy. The data protection supervisory authority responsible for our company is: State Commissioner for Data Protection and Freedom of Information of Baden Württemberg.

Are you obliged provide data?

There is no legal or contractual obligation to provide data. Within the scope of your application, you should only provide the personal data that is necessary for the acceptance and performance of the application. However, without this information we will have to decline your application.

II. Special information

In this section - Special Information we would like to inform you about the processing of your personal data within the context of the respective application process. The processing activities described below always relate to the applicant.

1. What kind of data do we process, and from which sources do it originate?

Following on from the explanations in section "I. General information", we process the following data or categories of data as part of a postal or e-mail application:

a) Data which we receive from you as part of the application process

We process the following data or categories of data that we receive from you directly or via persons commissioned by you:

  • Master data:
    -Gender, name, address, telephone numbers and e-mail address;
    - if specified by the applicant in the curriculum vitae: date, place, country and, where applicable, name at birth, nationality, marital status, among others
  • Data concerning how you found out about the job offer.
  • Data concerning the reason for the intended internship (only in the case of an application for an internship).
  • Data concerning school education in detail (only in the case of application for an apprenticeship): Start and end of school education; type of school, type of degree, overall grade point average of the last report card (without head grades), grades of the last report card in the subjects of mathematics, German, English, business administration, accounting.
  • Data concerning training (including school, university, in-house training)
  • Data concerning interests outside work: Hobbies, voluntary work
  • Data concerning the content of former/current employment relationships, e.g. work tasks, performance data, positions held (this data may be derived from your cover letter/resume/attached job references).
  • Passport photo
  • Other data which you voluntarily provide us with during the application process by uploading it or otherwise providing it to us, such as in your cover letter, CV or references.
  • Communication data: Contents of personal or telephone conversations and other data that arises during the course of communication with you (e.g. in the case of telephone queries on our part, when using the contact form).
  • Privacy statements:
    - Declarations of consent to the processing of personal data;
    - Declarations of revocation of any consent which you may have given;
    - Declarations of objection to the processing of personal data;
    - Declarations of assertion of your rights to information, correction, deletion, restriction of processing and data portability of the information you provide to us when asserting your rights.

b) Data which we receive from third parties

We do not process any data or categories of data that we receive from third parties.

2. For what purposes do we process your data and on what legal basis?

Following on from the explanations in section "I. General information", we process your personal data on the basis of the following legal grounds for the following purposes:

Purpose / legitimate interest

Data processed or category of

legal basis(s)

Contract initiation including communication with the data subject

Master data, data on how the applicant found out about the position, data concerning the reason for the intended internship, data concerning school education, passport photo, data concerning whether the applicant is an internal applicant, communication data, application number, other data that you voluntarily provide us with during the application process by uploading it or otherwise sending it to us, such as in your letter of application, curriculum vitae or certificates.

Art. 6 para. 1 lit. b GDPR

It is displayed whether the internal applicant has already applied for several jobs. This gives us the opportunity to better coordinate internal job placement and find a solution that is as efficient and satisfactory as possible for both sides (applicant and potential employer).

Data concerning whether the applicant is an internal applicant

Art. 6 para. 1 lit. f GDPR

Once an employment contract has been concluded, data is stored in the human resource file of the person concerned. This data then forms the basis for subsequent professional development of the person concerned (e.g. identification of training opportunities, further development opportunities/needs depending on previous knowledge, promotion opportunities depending on existing qualifications etc.).

Master data, data concerning how the applicant found out about the position, data concerning the reason for the intended internship, data concerning school education, data concerning whether the applicant is an internal applicant, communication data, other data which you voluntarily provide to us in the application process by uploading it or otherwise sending it to us, such as in your letter of application, curriculum vitae or references.

Art. 6 para. 1 lit. f GDPR

Once an employment contract has been concluded, the data is also stored in the human resource file of the person concerned for the purpose of monitoring abuse.

Master data, data concerning how the applicant found out about the position, data concerning the reason for the intended internship, data concerning school education, data concerning whether the applicant is an internal applicant, communication data, data which you voluntarily provide us with during the application process, such as your letter of application, curriculum vitae or references.

Art. 6 para. 1 lit f GDPR

Mutual legal claims (e.g. pre-contractual claims, AGG claims) may arise as a result of the application process. The data that is collected is needed to assert, exercise or defend these (potential) legal claims.

Master data, communication data, usage data

Art. 6 para. 1 lit. f GDPR

Consent management (administration of declarations of consent and revocation under data protection and fair trading law)

Master data, data protection declarations

Art. 6 para. 1 lit c GDPR

Data subject rights management (processing of data subject requests for information, correction, deletion, restriction of processing and data portability in order to fulfil the rights of the data subject under data protection law)

All data or categories of data which are the subject of the respective request

Art. 6 para. 1 lit.c GDPR

 

3. Who receives your data?

(a) Order processors

Your data from the postal or e-mail application will not be passed on to order processors.

b) Responsible persons

Your data will not be passed on to third parties who then process it on their own responsibility.

4. To what extent does automated decision-making take place in individual cases?

Our decision-making in the application process is not based on automated processing pursuant to Article 22 GDPR.

5. To what extent will your data be used for profiling?

Your data will not be used for profiling purposes. Profiling is any kind of automated processing of personal data which consists in using such data to analyse or predict certain personal aspects.

6. Information about your right to object according to Art. 21 of the General Data Protection Regulation (GDPR)

For reasons relating to your particular situation, to have the right to object at any time to the processing of personal data concerning you which is carried out on the basis of Article 6 Para. 1 lit. f of the GDPR (processing of data on the basis of a balance of interests); this also applies to any profiling based on this provision within the meaning of Article 4(4) of the GDPR.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate reasons for the processing which override your interests, rights and freedoms, or the processing is used to assert, exercise or defend legal claims.

The objection can be made informally and should, if possible, be addressed to the offices mentioned in the data protection information in section I. "General information - Who is responsible for the processing of your personal data and whom can you contact if you have any questions?" or to datenschutz@mrknow.ai.

 

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