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Weinor GmbH & Co. KG

weinor automates incoming invoice processing

Partner: bpi solutions

weinor GmbH & Co KG, market leader in Northern Europe for sun and weather protection on terraces, automates incoming invoice processing.

weinor has been providing a better quality of life and a feel-good atmosphere in homes and gardens since 1960. From awnings and patio roofs to glass oases, the Cologne-based family business supplies high-quality, coordinated systems from a single source. The basis of the company's success lies in the combination of outstanding technical know-how and an uncompromising quality standard. The awards and prizes which have been won show that weinor is one of the quality leaders in the market, and that its commitment to continuous innovation and improvement has made it a pioneer in its industry.

The Cologne-based company is committed to optimizing and automating invoice processing using intelligent business process management. As a successful manufacturer of awnings, patio roofs and glass oases, weinor has a high volume of invoices which must be processed quickly and reliably. In the past, the manual data entry work was very time-consuming.

In the future, an invoice will be posted automatically straight after successful data reconciliation. A few clicks or entries in a special two-part screen are all that is required for verification. This is where you will find the scanned invoice on the left and the booking data on the right; fields which are unrecognised or deviate are highlighted in red. Invoices which are still unresolved are then automatically sent to the workflow inboxes of the responsible case handlers or the cost centre managers for approval, based on the classification. Anyone at weinor can check an invoice quickly and easily using the workflow.

The invoice workflow is implemented by Bielefeld IT specialists bpi solutions. The overall solution consists of several components. dg hyparchive is used for GDPdU (Principles of Data Access and the Auditability of Digital Records) compliant storage of documents. MR.KNOW – BPM (formerly BPM inspire) takes care of the workflow, and TCG DocProStar® is responsible for classification and extraction in free form. TCG ScanClient is responsible for high volume scanning.

The invoices are received centrally and scanned in the accounting department. TCG DocProStar® reads the required invoice data and prepares it for the remainder of the process in MR.KNOW – BPM (formerly BPM inspire). When doing this, TCG DocProStar® compares the entered invoices with the master data from Fibu Diamant. If all of the required data is correctly recognized, the invoice is produced immediately and approved for payment.

With the choice of incoming invoice processing, weinor has opted for an innovative, future-proof solution that meets the stringent requirements. The faster processing reduces the process time, and human resources can be used more efficiently.

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