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Böllhoff GmbH

Automated invoice workflow with M3 & Diamant

Partner: bpi solutions

The Böllhoff Group, an international, family-run connecting and assembly technology company, is gradually optimizing its accounting business processes. Partner bpi solutions introduces the highly efficient workflow solution based on MR.KNOW – BPM (formerly BPM inspire) and smart FIX.

As an international service provider with its own production and development, the Böllhoff Group is one of the leading suppliers of connecting elements, assembly technology and processing systems. Founded in 1877 as a hardware wholesaler with nationwide direct sales, the fourth generation of the family-run company now operates worldwide. A network of 41 companies at 37 locations in 23 countries with more than 2,300 employees makes its contribution to the productivity and process optimization of its customers. Agencies on 5 continents also ensure that the company has proximity to all of the important markets.

Böllhoff automates the process chain of invoice processing based on MR.KNOW – BPM (formerly BPM inspire) and smartFIX. From the receipt of the documents to approval, posting of the invoice in the M3 merchandise management system and final account reconciliation in the accounting system with Diamant. After presorting and recording the incoming invoices with bpi Scan Magic, the documents are read out with smart FIX and stored in the archive. Then the invoice workflow is opened with MR.KNOW – BPM. The documents are checked against the purchase order data and the goods receipt that has taken place. The automatic check is repeated every night. Automated entry into the M3 merchandise management system then takes place. As well as the incoming paper documents, the electronic invoices from the suppliers are also read in electronically, verified and undergo further processing via the Insiders e-mail connector. The various reports and statistics provide purchasing and management with the daily evaluations which are required for making further decisions.

The flexible invoice processing leads to a noticeable reduction in processing effort at Böllhoff. Throughput times are shortened, and transparency and information capability are ensured at all times. Processes will also become more streamlined and faster thanks to end-to-end electronic invoice processing, since manual mail preparation will also be completely eliminated.

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